ENGENDER HEALTH is a non-governmental Organization that urgently requires the service of SENIOR PROGRAM ASSISTANT OPERATIONS in her Abuja office Nigeria, operations
JOB TITLE:
SENIOR PROGRAM ASSISTANT – OPERATIONS
REPORTS TO:
OFFICE MANAGER AND PROJECT ACCOUNTANT
Salary negotiable BUT commensurate with experience
RESPONSIBILITIES:
Maintain and manage the CPM’s Action Log and helps to monitor the timely execution of the activates in the log
Maintain and manages the CPM’s calendars preparing travel authorizations and ensure prompt retirement of travel advances
Maintains the CPM’s files with special attention to official documents, contracts and correspondence relating to USAID and Engender Health as a legal entity in-country
Works closely with the Office manager and program staff to provide support to all trainings, meetings and workshopIn collaboration with the Office
Manager manage all international travels issuing invitation letter for processing visas and other travel documentation as required, including request for concurrence, providing or arranging office space, secretarial assistant, special equipment etc
Maintain and update as need arise the Fistula Care project’s Abuja contact list, and collaborate with relevant staff in scheduling dissemination of agendas and invitations to program activities
Responsible for taking minutes and reporting of the Fistula Care Project Meetings, collation of annual work plan and quarterly/annual reports and formatting in acceptable form for presentation to the CPM, documentation and follow-up as required
Serves as the primary archivist for the project, maintaining records of all projects or project-related reports, meeting notes, and other technical documents
Assists program staff in preparation of events/meetings agenda, and dissemination of press releases.
Draft routine correspondence to partners and collaborators
Other comparable duties may be assigned to this position from time to time, in general support of Engender Health activities
EDUCATION & EXPERIENCE:
fIRST dEGREE in Administration, Managements or Public Health; or an equivalent combination of higher diploma level education and work experience
Previous experience providing executive-level support
Two or more years of experience working with USAID-funded projects
Ten or more years of experience in administrative positions, with increasing levels of responsibilityComputer literacy with proficient in MS Office and Internet application
General understanding of the religious and political dynamics and self starter
Demonstrated ability to work collegially with other technical staff and counterparts
Exceptional Interpersonal communication, teamwork, partnering, and consensus-building skills
Fluency in English with excellent written and oral communicationAdvanced skills in word, Excel, Access, PowerPoint, and internet
Advanced to work under pressure , autonomously and in a team
Excellent organizational skills and attention to detailAbility to travel up to 15% of time
METHOD OF APPLICATION:
Interested persons should submit their resume with an application letter not later than 4th October from the date of this publication to the email address:
hrkenya@engenderhealth.org
Phone calls and faxed applications will not be entertained.
